The art of effortless hospitality.
AI automation studio for hospitality
From the client’s email to a closed deal. No re-typing.
A finished BEO straight from the email, and every other process in your hotel automated to measure.
From a client’s email to a finished BEO.
Step 01
The client writes. Āori reads.
You paste the whole thread with the client. Āori pulls out dates, guest count, room, setup, menu, accommodation, dietary needs and prices agreed in the emails. It takes the latest state of the agreement, even when the client changed the guest count or the date along the way.
Step 02
Āori prices and builds the BEO.
Prices are calculated by the system, not the AI: from your hotel’s rate card, and a price agreed in the email wins over the rate card. When a price is missing, the item is clearly flagged instead of guessed.
Step 03
You approve.
You get a BEO to review: adjust quantities and prices on the spot, see warnings and questions for the client. Nothing reaches the kitchen or the client without your decision.
A recreated Āori BEO screen with fictional demo data.
Screenshots from the demo, on the fictional Lazur Hotel & Conference. Companies, people and amounts are made up. The app interface is in Polish.
The BEO generator: what the coordinator gets.
The Āori core works today. We will show it to you in a free demo.
Works alongside your systems. Nothing to replace: paste the email, get the finished Excel.
Reads the whole thread
Dates, adults and children, room, setup, menu, accommodation, dietary needs and allergies, prices agreed by email. The latest state of the agreement, even when the client changed their mind.
Your hotel’s rate card
Prices are calculated by the system from your offer. A price from the email wins over the rate card, and a range like “35 to 40 guests” is priced at the upper end.
8% and 23% VAT
Coffee breaks split into food and drinks. Net and gross totals broken down by rate.
Gaps flagged
An item without a price is marked “PRICE MISSING” and blocks approval. Warnings, for example about room capacity, and a list of questions for the client.
Excel BEO for kitchen and floor
One sheet per day in the classic layout: timed service, room, setup, payment, who ordered. Summary and VAT linked by formulas.
Event records
A dashboard with a monthly calendar, statuses from inquiry to delivered, the next 14 days and a to-do list. Every change saved with a timestamp.
Offer import from PDF
Upload your hotel’s offer as a PDF and the AI turns it into a draft of rooms, items and prices. You review and approve.
Demo screenshots. All data, amounts and event counts are fictional.
We check the results on test threads before every change to the system.
Calm instead of surprises.
Time
A shorter path from email to BEO
The coordinator no longer re-types the email into Excel, they review and approve. Less typing, more time for clients. The time from creating a BEO to approval is shown for every event.
You
A person approves
Nothing reaches the kitchen or the client without the coordinator’s decision.
0
Guessed prices
We never guess prices: a missing price is always flagged.
[PERSON_1]
Personal data pseudonymised before AI
Before a thread reaches the AI, the model sees placeholders instead of names, emails and phone numbers. Every BEO shows exactly what the AI saw.
EU
Servers in the EU
The application and data run on servers in the EU (Frankfurt).
Hotel sales lost its soul to spreadsheets.
One conference inquiry means an email, a quote, the CRM, a room booking, a BEO for the kitchen and a sheet for the director. The same data typed five times, more than 20 minutes of re-typing for a single event. The sales coordinator becomes the secretary of their own system.
Āori takes that invisible work on. You go back to what no system can do for you: talking to clients, negotiating and designing events.
I built this because I saw the problem up close.
I spent four years studying hospitality in Maastricht and working in hotels in the Netherlands, Berlin and Dubai. During a placement in Szczecin I sat next to a MICE sales coordinator and saw how much of her day went into re-typing the same data between systems.
I built the first solution that does it for her and put it to work in a four-star conference hotel in Szczecin. Āori exists so other hotels can have the same: less re-typing, more time with guests.
In Japanese, Āori means “blue weaving”: 青 (ao) is blue, 織 (ori) is weaving. Hotel sales today is torn between five systems, and Āori weaves it back into one calm flow of work.
Maciej Jagodziński
Founder, Āori · Szczecin, Poland
One core. Modules when you need them.
You start with the BEO generator. Further modules come in when your team is ready for them.
BEO generator
The client’s email goes in, a BEO to review comes out, a person approves.
Configured for your hotel: rooms, offer, rate card, accommodation, VAT rates.
- In preparation
Inbox
Inquiries are picked up from Gmail or Outlook automatically, no copy and paste.
- In preparation
Your own BEO template
The BEO in the layout your kitchen already knows.
- In preparation
Room calendar and clients
Room occupancy in one view and a client card with event history.
- In preparation
Department briefings
Kitchen, front desk and technical team get their part of the arrangements, and an update when something changes.
- In preparation
Reports for the director
Event revenue, sales funnel and room occupancy, by email every week.
- In preparation
CRM integration
The event lands in the hotel CRM without re-typing.
- In preparation
PMS integration
Room and meeting space bookings flow into the hotel system.
- In preparation
Client offers
An online offer the client can accept, with versions and reminders.
- In preparation
Sales agent
Follow-ups, reminders about open offers and draft replies.
Your own pain point
A process you want to lighten? We build a tailor-made solution for your hotel. Priced individually.
Tell us about your processLet’s talk.
Tell me how your sales and events team works today. In a short conversation we will see whether Āori makes sense for your hotel.
The demo is free. If Āori fits your hotel, we start with a free pilot on your own offer.
Prefer to write directly?
kontakt@aoristudio.plA pain point outside the collection? Write to me and we will build a tailor-made solution.
Thank you, your message has arrived. We will reply personally to the email address you gave.